The Four D's Of Productivity
This tool is pretty self explanatory. It really helps you not get behind on your inbox and to-do list. Be ruthelss in applying one of the D's to your tasks.
If a task arrives on your plate and is both important and can only be done by you, deal with it immediately. Accomplishing the task and getting it off your to-do list prevents you from wasting time making a decision about whether you should start or not and frees you up for other projects after it’s done.
In the event a task pops up that can be or should be dealt with by one of your team members or colleagues, delegate it. Not only does this free you up to focus on your more important tasks, the members of your team will stay busy and feel more empowered.
Delete any and all tasks you deem unimportant. Instead of adding them to an ever-growing to-do list. Deleting these tasks allows you to keep your list manageable and dedicate your time to more important projects.
If you’re unable to do one of the first three suggestions, set a reminder for yourself to revisit the task at a later time. Delaying a non-urgent project removes the pressure to get it done right away, lets you target your important tasks first, and lets you get this task when you have more time to dedicate to it.